Wholesale Transforms Invoice Processing, Reduces 7-Day Delays to Same-Day Processing
A Munich wholesale company transformed invoice processing workflow, reducing processing delays from 7 days to same-day while eliminating manual data entry.
The Challenge
The operations team in Munich processes invoices manually: 7-day delays, 18 hours per week of data entry, 9% error rate. Each invoice requires manual extraction, validation against purchase orders, ERP entry, and approval routing. The delays compound: suppliers wait for payment, cash flow tightens, relationships strain. The Process Owner tracks the cost: 7-day processing delays, 18 hours/week manual work, 9% error rate requiring rework. Workflow efficiency sits at 45%—half the team's time is waste.
Quantified Metrics
How We Rebuild the Logic
Efficiency is not an accident; it is engineered. We do not patch your current workflow. We rebuild the logic that drives it.
Diagnose
CHF 10,000 forensic analysis: Map every invoice touchpoint, quantify workflow inefficiency, identify automation opportunities. We audit your current process—no assumptions.
Architect
Custom AI layer: Document extraction (GenAI), validation rules (ML), workflow automation (Python). We rebuild the logic that processes invoices—not patch your current workflow.
Transfer
You own the system—not rent. Full code transfer, documentation, training. Breakeven: 5 months. 78% time reduction.
System Architecture
Data flows left to right.
Tech Stack
Results & Metrics
Before / After
ROI Progression
Implementation Timeline
Implementation timeline showing phases and metrics. Breakeven achieved after complete transfer.
"We reduced processing delays from 7 days to same-day. Manual data entry dropped from 18 hours to 2 hours per week. The workflow transformation is complete—we process invoices automatically."